Event Manager / Coordinator (Freelance / Part-Time / Remote)

Remote
- Amsterdam, Noord-Holland, Netherlands
People

Job description

Ready to own, run, and elevate high-impact events?

~8 hours/week (full-time during event weeks)

About us:

We are Publitas! We’re a remote-first, fast-growing SaaS company helping brands turn static content into digital discovery experiences that drive results.

We’re not about busywork, hierarchy, or hand-holding. We hire sharp minds, trust them fully, and measure success by real results, not noise. If you thrive in autonomy, challenge, and high ownership, you’ll love it here.

We’re looking for a sharp, organised, and creative Event Manager / Coordinator to help us plan and execute world-class company events — from sales & marketing conferences to internal retreats. If you love orchestrating complex moving parts and creating memorable experiences, you’ll fit right in.

This role reports directly to Ali (Head of People) and will sit next to the People Team/Staff initially, with a planned transition into Marketing over time.

This role is for you if you…

Get excited by taking ownership and figuring things out proactively.
Thrive in a remote, async, fast-paced environment.
Focus on impact, not just completing tasks.
Think in systems, but execute with creativity.
Are direct, collaborative, and growth-minded.
Feel energised by planning events for international teams and customers.
Are comfortable with frequent international travel and being onsite during key event weeks.
Can be available full-time during event weeks (and occasionally on weekends when needed).

This role is NOT for you if you…

Need layers of process or someone to constantly tell you what to do
Prefer “business as usual” over change
Want a team where mediocre is okay
Have never worked remotely and think async means “lonely”
Are waiting for permission instead of taking initiative

Job requirements

Own the planning and execution of global events: sales & marketing conferences, partner events, and Publitas’ annual retreats. (with onsite ownership during event weeks).
Coordinate all logistics, including venues, vendors, travel, accommodations, schedules, catering, AV, event materials, and on-site execution.
Partner with The People team, Sales & Marketing to research, select, and coordinate our participation in relevant SaaS, retail, and eCommerce conferences.
Build and manage detailed project plans in Asana, our project management tool, to keep timelines, budgets, and stakeholders aligned.
Improve event operations by creating templates, workflows, and checklists that scale across the company.
Support event-week execution: manage vendors, troubleshoot issues, and ensure smooth end-to-end experiences.
Turn attendee feedback into clear, actionable improvements for future events.

Bonus impact: If you bring industry relationships, SaaS/retail event experience, or multilingual abilities, you’ll help us open more doors and elevate our brand presence.

Who you are…

Fluent in English.
Fluency in an additional language (Spanish, Dutch, German, or French) is strongly preferred.
Highly organised, proactive, and “senior” in getting things done.
Strong in project management, planning, execution, and stakeholder communication.
Confident in managing budgets, prioritising, and keeping details tight.
Calm under pressure and solutions-focused during high-stakes event weeks.
Comfortable navigating ambiguity in a scale-up environment where structure is still being built.
Able to travel internationally without frequent visa limitations. (Especially EU/US travel)
Needs to have a strong passport, preferably with 180+ index from this list

What We Provide to Help You Win…

A competitive freelance rate
A flexible part-time setup (~8 hours/week; full-time during event weeks)
High ownership and autonomy in delivering meaningful internal and external events
Collaboration with an international team across People, HR, Sales and Marketing
The opportunity to shape unforgettable company experiences

How to Apply…

We don’t ask for CVs or cover letters. Why? Because they rarely tell us who you are or what you’re truly great at.

Instead, we ask smart questions and give you a chance to show us what you’d bring to the role.

No fluff. Just real insight into what it’s like to work together.

My information

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Questions

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Please note that we have a high volume of applications for this role. Therefore, have in mind that answering these questions is a part of the selection process. We are looking at your ability to self-assess, your motivation, and your ambition to work at Publitas.

Please add a link to your LinkedIn profile.

Where are you currently located and where will you be working from?

Are you available for ~8 hours/week ongoing, and full-time during event weeks (occasionally weekends)? Yes / No / Depends (please explain)

Are you able and willing to travel internationally throughout the year (often monthly during peak periods)? Do you have any travel restrictions we should be aware of? Yes / No / Depends (please explain)

Which languages do you speak fluently (spoken + written)?

Event experience (ownership + scale) What types of events have you owned end-to-end? (Please also add industry) Examples: Conferences / trade shows, Company retreats / offsites, Customer / partner events, Internal team events, Webinars / online events, Other (explain)

Tell us about 1 event you owned from start to finish. Please include: event type + location, size (# attendees), budget range (roughly), what you were responsible for and highlights of the results

Have you planned events for international teams or global audiences? Yes / No- If yes: share a short example (locations + scale).

Project management & execution style: What tools do you use to run event project plans?

How do you structure an event plan from scratch in a remote, async environment? (Short answer — bullet points are fine. We’re looking for your process.)

Vendor, budget, and negotiation: What parts of event logistics have you personally managed? Mention all that apply: Venues & contracts, Vendor sourcing (AV, catering, etc.) Flights/accommodation, Event materials/swag On-site operations & run-of-show, Registration/attendee communications, Budget tracking and reporting

Do you have experience in SaaS / retail / eCommerce events or conferences? Yes / No- If yes: share examples.

If you have a portfolio of previous event's plase add them here

Please share a short video (max 2 min) You can add: A quick summary of your professional background. Your motivation for this role: Why are you excited about this role at Publitas? Your strengths: What unique skills or qualities do you bring that would help our ecents become a success? No need for high production — just be yourself, and speak clearly in English. A simple mobile recording is perfect!